What Is Spares Management?

What Is Spares Management? | November 30th, 2017

Worldwide Services offers a robust spares optimization and management system designed to keep your operations running smoothly. It’s an easy and affordable way for you to have the right equipment at the right time to avoid downtime.

But what is spares management, exactly?

A spares management process is a system between a company and a spare parts supplier to provide a direct way to inventory and ship spares before you need them. From computer and server parts to bolts, fasteners and even swipe cards, spares optimization and management is an effortless way for you to never to have to wait days for a part after something breaks or is lost.

For us, it’s about knowing what you have and what you need, plus understanding what you should have on-hand versus what to order as needed due to cost, use, geography or other restrictions.

Benefits of a Spares Management Plan

Spares management systems combine a look at your hardware with a software support tool that can help you share information on your operations and what you need. By working together, we can generate a list of common spare parts you may need plus create an understanding of what tends to fail together, from server blades and racks to microwave systems and certain antennas.

Here are some benefits of spare parts management and what a plan can do for your operations:

  • Allows you to keep spare inventory levels low, reducing carrying and storage costs but providing access to spare parts when needed.
  • Better service to your customers. The longer your operations are up and running, the better you’re able to deliver the services and support your customers demand.
  • Enhanced part visibility so your supply chain can show where the need is and where the parts are headed.
  • Improved equipment uptime as you limit how long equipment is down and don’t have to wait to generate revenue or find a funding source to repair a part when it breaks.
  • Quicker repairs and replacements for defective parts, plus assistance with larger failures.

An in-house system can help you achieve many of these benefits, but it will ultimately fall short because it is limited to your knowledge of your equipment. A third-party service can assist you with knowledge about industry-wide trends — such as knowing that servers of a certain type tend to have a specific failure after three years and you need to have a specific replacement part before your model turns three.

Outside partners also have access to a much wider inventory than your team does because they’re serving a wide array of customers. So you get the benefit of an extensive warehouse with the latest and greatest parts — often at cheaper rates than an OEM provides — but you only need to purchase once you have an actual need.

So, by turning to a third-party spares optimization and management service partner, you can run a tighter ship. However, there’s really only one choice if you want to run the tightest and most affordable ship.

Worldwide Services Spares Management System

Beyond the benefits stated above, Worldwide Services can offer you a few advantages designed to keep your network secure and limit any budgetary impact due to part failures or excessive repair downtime.

How do we do it?

We have a spare parts management system to assist with the acquisition, storage, sending and use of spare parts, while freeing up capital to limit unnecessary purchases. Our customers consistently see a cost savings benefit of between 40 and 60 percent on total capital and operating expenditures.

Our solution supports multiple vendors with same or next-day replacement parts, with a presence in more than 79 countries. Our supply chain can ensure you have parts that are commonly replaced always on-hand and can get custom solutions and specialty parts to you as quickly as possible.

Turn to us for a spares management process that allows you to spend money only when you need to and always have the parts you demand, without wasting revenue or increasing downtime when something breaks. Plus, we’re here to help with a wide range of network supplies from leading OEMs of the past and present decades as well as expert managed services. Request a Spares Management quote today to keep your operations running at top performance.

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